Hawksgrove Building & Maintenance Ltd was growing quickly, with a new £2m contract and several active projects creating more pressure on its financial systems. Office Assistants supported John Lyons by managing the day to day bookkeeping, supplier payments, payroll, credit control and monthly reporting.
The result was a more organised finance function, fewer manual errors, stronger cash flow control and clearer project performance tracking, giving John the confidence to manage growth across multiple sites.
Client Profile:
Hawksgrove Building & Maintenance Ltd is a busy construction firm led by John Lyons. Recently awarded a £2m contract on top of several smaller projects, John needed reliable financial systems and expert support to keep everything moving.
Bookkeeping Compliance with a Dedicated Account Manager
We handled Hawksgrove’s day-to-day bookkeeping, backed by a dedicated account manager and supporting team. As part of this, we:
- Managed their accounts’ email to handle invoices and payment communications
- Kept payroll, subcontractor payments and project costs accurate and up to date
Outcome: Freed up hours of admin time and reduced errors, so John could focus on overseeing sites and winning new work.
Supplier Payments
We implemented specialist payment systems to run supplier and subcontractor payments on time. We also liaised directly with suppliers to secure higher credit limits.
Outcome: Reliable payment systems, fewer manual mistakes, and stronger supplier relationships — giving Hawksgrove the flexibility to take on bigger jobs without cash flow headaches.
Credit Control
We helped Hawksgrove keep cash moving by:
- Setting up automated invoice reminders
- Providing regular aged debtor reports
- Personally following up on overdue balances
Outcome: Reduced late payments and kept John’s relationships with clients purely about the job — not the finances.
Management Reporting
Each month, we provided Hawksgrove with clear, easy-to-follow management reports. These combined profit and cost tracking with a review of balance sheet items, helping John understand exactly how each project was performing.
Outcome: Gave John real visibility over the business finances, so he could plan ahead with confidence and keep control of margins.
Virtual Board Meetings
We held regular virtual board meetings with John, discussing financial trends, formalising growth plans, and agreeing next steps to keep the business moving forward.
Outcome: A structured space to plan for the future, backed by financial data and expert insight.
Conclusion
By putting solid bookkeeping systems, robust payment systems, tight credit control, clear reporting and focused board-level discussions in place, we’ve supported John in growing Hawksgrove.
He’s now confidently running multiple sites, with the peace of mind that his finances are under control and his growth plans stay on track.
At Office Assistants, we love giving ambitious builders like Hawksgrove the freedom to grow — with smart financial systems and personal support that keeps your business running smoothly behind the scenes.
